SALINE ROWING CLUB BOARD MEETING
SALINE DISTRICT LIBRARY
TUESDAY, OCTOBER 6, 2015

PERSONS PRESENT:

President – Chris Frick
Vice President – Mark Eby
Treasurer – Julie Campbell
Equipment Manager – Cheryl Brill
Fundraising Coordinator – Mary Hays
Coach – Matt LeBlanc
Food Coordinator – Jean Ward
Captains – Matt Eby, Jenna Jansa

MINUTES OF SEPTEMBER 1, 2015 BOARD MEETING: The minutes of the September 2015 Board Meeting have been posted online. No changes were requested, so those minutes are considered approved.

COMMITTEE PLANNING: Jean Ward reported that food for rowers was adequate at Frog Town. Cheryl Brill noted that the food buyers need to purchase more Gatorade, water and snacks for regattas, as the Club ran short of those items at Frog Town.

TRANSPORTATION: Judy Inge has added a second night of lodging at the Country Inn and Suites in Traverse City, for the Leelenau Regatta.

CAPTAINS REPORT: The Captains are planning a team bonding event on Thursday, October 22, at the Talladay Farms Corn Maze. They will encourage all novices to attend that event.

COACH’S REPORT: There are more than 20 novice rowers participating in fall rowing. The total team count is now close to 60. Novices will be rowing at the Lansing Regatta.

Since the move to the new boat house, the team has had more time to practice on the water. The team has had several good practices within the last two weeks, with the return of good weather.

The coaches used a barge for the purpose of novice training.

The new boat trailer is due for delivery on approximately October 16. New oars were ordered in September and are scheduled for delivery soon.

The team is not going to row at the Indianapolis Regatta on October 31, 2015.

TREASURER REPORT: Julie Campbell reviewed the financial reports for September 30, 2015. She noted that some rower families have not paid their fall dues. She will be invoicing novice rower families during October.

Julie reported that Club finances are generally in good shape. She noted that the Club still needs to pay the remainder of the trailer purchase price (approximately $10,000.00), and for the new oars and Fall coaches’ salaries. She expects the Club to have a small surplus of funds after paying those expenses.

EQUIPMENT MANAGER REPORT: Cheryl Brill reported that the Club needs to replace several small items of equipment in the trailer, including a food cooler, 2-3 water jugs and tie-straps for use in securing equipment when the trailer is moved. She noted that the Club may be able to recycle older tie-straps from the boat trailer when the coaches purchase new tie-straps for that use. The Board determined by consensus that Cheryl has authority to spend less than $100.00 per item on replacing equipment that is regularly used by the Club. She may submit her receipts for those purchases to the Treasurer for reimbursement.

The Club presently owns approximately 23 erg machines. With the increase in rower count, the Club will need to purchase 7-10 more erg machines for use during winter training.

Coach Matt stated that his equipment wish list includes the purchase of a pontoon boat and possibly a 5th Coaches’ launch. He discussed the availability of a used pontoon boat that has been well-maintained, for a price of $2,600.00. The owner of that boat is Coach Matt’s uncle. Coach Matt confirmed that the boat has been well-maintained and is in good shape. He noted that a pontoon boat will be very useful to the Club, especially when setting buoy lines and other regatta course equipment. Following that discussion and upon a motion by Julie Campbell and a second by Mark Eby, the Board passed a resolution authorizing Coach Matt to act on behalf of the Club in purchasing that pontoon boat for use by the Club.

FUNDRAISING UPDATE: Mary Hays led a general discussion regarding fundraising opportunities. No fundraising activities are currently underway, except for the ongoing Busch’s card fund raiser.

GENERAL AGENDA ITEMS:

  1. Chris Frick provided an update on the planning for the 2016 spring break trip. He has confirmed the availability of a training course in the Sarasota, Florida area for the week of April 3-8, 2016. He is looking into making arrangements for lodging and other activities during that week. He will provide more information as he gathers it.

  2. The end of season banquet for the Fall season will be held during the week of November 12-19. Boys will be responsible for appetizers; Girls will be responsible for desserts. The team will provide drinks and tableware.

Respectfully submitted,

____________________________________

Mark J. Eby, Secretary of the Meeting